Public Act 101-0161
 
SB0117 EnrolledLRB101 05516 AXK 50531 b


  
    AN ACT concerning education.
  
 
    Be it enacted by the People of the State of Illinois,
 
represented in the General Assembly:
  
 
 
    Section 5. The Illinois School Student Records Act is 
amended  by changing Section 4 as follows:
 



    (105 ILCS 10/4)  (from Ch. 122, par. 50-4)



    Sec. 4. 
(a)  Each school shall designate an official records

custodian who is responsible for the maintenance, care and 
security
of all school student records, whether or not such 
records are
in his personal custody or control.

    (b) The official records custodian shall take all

reasonable measures to prevent unauthorized access to or

dissemination of school student records.

    (c) Information contained in or added to a school student

record shall be limited to information which is of clear 
relevance
to the education of the student.

    (d) Information added to a student temporary record
after 
the effective date of this Act shall include the name,

signature and position of the person who has added such

information and the date of its entry into the record.

    (e) Each school shall maintain student permanent records 
and the
information contained therein for not less than 60 
years after the
student has transferred, graduated or otherwise 
permanently withdrawn
from the school.

    (f) Each school shall maintain student temporary records 
and the
information contained in those records for not less 
than 5 years
after the
student has transferred, graduated, or 
otherwise withdrawn from the school.
However, student 
temporary records shall not be
disclosed except as provided in 
Section 5 or 6 or by court order.  A school may maintain

indefinitely anonymous information from student temporary 
records
for authorized research, statistical reporting or 
planning purposes,
provided that no student or parent can be 
individually identified
from the information maintained.

    (g) The principal of each school or the person with like

responsibilities or his or her designate shall periodically

review each student temporary record for verification of

entries and elimination or correction of all inaccurate,

misleading, unnecessary or irrelevant information.  The State

Board shall issue regulations to govern the periodic review of 
the
student temporary records and length of time for 
maintenance of entries to such
records.

    (h) Before any school student record is destroyed or

information deleted therefrom, the parent or the student, if 
the rights and privileges accorded to the parent under this Act 
have been transferred to the student, shall be given reasonable

prior notice at his or her last known address in accordance 
with rules
regulations adopted by the State Board and an

opportunity to copy the record and information proposed to be 
destroyed or
deleted. A school may provide reasonable prior 
notice under this subsection to a parent or student through (i) 
notice in the school's parent or student handbook, (ii) 
publication in a newspaper published in the school district or, 
if no newspaper is published in the school district, in a 
newspaper of general circulation within the school district, 
(iii) U.S. mail delivered to the last known address of the 
parent or student, or (iv) other means provided the notice is 
confirmed to have been received. 

    (i) No school shall be required to separate permanent
and 
temporary school student records of a student not enrolled
in 
such school on or after the effective date of this Act
or to 
destroy any such records, or comply with the provisions
of 
paragraph (g) of this Section with respect to such records, 
except (1)
in accordance with the request of the parent that 
any or all of such actions
be taken in compliance with the 
provisions of this Act or (2) in accordance
with regulations 
adopted by the State Board.

(Source: P.A. 90-590, eff. 1-1-00; 90-811, eff. 1-26-99.)