Section 207.10  Failure to Nominate Candidate

 

Where an established political party and/or the members thereof fail to nominate a candidate for any office provided for in Article 7 of "The Election Code," this vacancy in nomination may be filled by the proper party committee of the political party, except candidates for Judicial office.

 

(Source:  Amended at 6 Ill. Reg. 8976, effective July 12, 1982)

 

Section 207.20  Notice of Primary Election – County of 500,000 Or More

 

a)         In counties with a population of 500,000 or more, there shall be no requirement to post a notice of primary as provided in the Election Code (Ill. Rev. Stat. 1979, ch. 46, Article 7-15).

 

b)         This regulation shall not be construed as dispensing with the requirement to publish a notice of primary as provided in the Election Code (Ill. Rev. Stat. 1979, ch. 46, Article 7-15).

 

Section 207.30  Document Copying Fees

 

As reimbursement of actual costs, the State Board of Elections shall be paid as follows:

 

a)         For copies of any document, instrument or paper when the page to be copied does not exceed legal size (8½ inches wide and 14 inches long), where the fees and charges thereof are not otherwise fixed by law, 50 cents per page and $2 for the certification with seal; and

 

b)         For copies of any document, instrument or paper when the page to be copied exceeds legal size (8½ inches wide and 14 inches long), where the fees and charges thereof are not otherwise fixed by law, $1 per page, or any portion thereof, and $2 for the certification with seal.

 

Section 207.40  County Clerk Notification to State Board of Elections of Certain Filings for Office

 

All county clerks, shall, by certified mail, at least 91 days prior to the General Election, notify the State Board of Elections of all nominations of independent candidates for the office of congressman, state senator and representative in the General Assembly, which have been filed with the said county clerk and are to appear on the General Election Ballot.

 

Section 207.50  Deputy Registrars; Definition of Bonafide State Civic Organization

 

a)         For the purpose of determining eligibility for appointment as a deputy registrar pursuant to Sections 4-6.2, 5-16.2 and 6-50.2 of The Election Code (Ill. Rev. Stat. 1983, ch. 46 pars. 1-1 et seq.), a "bonafide State Civic organization" is defined to mean any corporation, unincorporated association or organization which,

 

1)         as part or its written articles of incorporation, by-laws, charter, or by separate written declaration, has among its stated purposes the promotion of civic, patriotic or political goals, including the promotion of free and equal elections and the encouragement of political responsibility through informed and active participation of citizens in government;

 

2)         is organized or conducts its activities primarily within the State of Illinois;

 

3)         is organized on a not-for-profit basis;

 

4)         continuously maintains an office or business location within the State of Illinois, together with a current listed telephone number (post office box numbers will not be acceptable); and

 

5)         files with the State Board of Elections not less than 90 days before the next ensuing election for which the organization seeks to accept registrations a written application, verified by oath, which contains the following:

 

A)        a statement that the organization has an interest in accepting registration of qualified persons in Illinois and wishes to have its officers and/or members appointed as deputy registrars for that purpose;

 

B)        a description of the organization's qualifications to be designed as a bonafide State civic organization for the purpose of having its officers and/or members appointed as deputy registrars, including a copy of the organization's written articles of incorporation, by-laws, charter or separate written declaration;

 

C)        a list, including street addresses (no post office box numbers will be accepted) and listed telephone numbers, of the organization's offices within the State from which the organization conducts it transactions;

 

D)        a list of the names, street addresses (no post office box numbers will be accepted) and listed telephone numbers of each of the principal officers of the organization;

 

E)        in the case of a parent organization which is also seeking the certification of any of its local chapters or affiliates, a list of the names, street addresses (no post office box numbers will be accepted) and listed telephone numbers of each local chapter, affiliate or subsidiary of the parent organization for which it is seeking certification, including the names and addresses of the principal officer or officers of such local chapter, affiliate or subsidiary.

 

b)         Any corporation, unincorporated association or organization which fulfills the requirements of paragraphs (a)(1) through (a)(5) of this Rules shall be issued, within 7 days of the receipt of application, a certificate by the State Board of Elections certifying that the organization is, for purposes of Sections 4-6.2, 5-16.2 and 6-50.2 of The Election Code, a bona fide State civic organization.

 

c)         If, the State Board of Elections determines that any corporation, unincorporated association or organization that is seeking certification as a bona fide State civic organization fails to fulfill any of the requirements of paragraphs (a)(1) through (a)(5) of this Section, the Board shall notify such corporation, unincorporated association or organization in writing that it is not a bona fide State civic organization and such notice shall specify the reason for such determination.

 

d)         Any corporation, unincorporated association or organization that has been notified pursuant to paragraph (c) that it is not a bona fide State civic organization may request in writing that the State Board of Elections reconsider its determination.  Upon receipt of such a written request, the Board, at its next regular or special meeting, shall conduct a public hearing in accordance with Subpart C, Part 125, Practice and Procedure, to reconsider its earlier determination.  The corporation, unincorporated association or organization requesting such reconsideration shall be notified of the public hearing and shall be given an opportunity to appear and to present such additional evidence or argument which would tend to establish its eligibility under paragraph (a) as a bona fide State civic organization.  The Board may request that the corporation, unincorporated association or organization provide additional data in support of its application for certification, such additional data shall be requested whenever the Board determines that such data will assist it in making an informed determination.  Upon reconsideration, the Board shall make a determination, using the same standards as it did in making a Subpart (b) determination, whether the corporation, unincorporated association or organization is a bona fide State civic organization.  The Board shall admit any evidence presented which supports or refutes the corporation's unincorporated associations' or organization's position that it meets the definition of bona fide State civic organization, unless such evidence is unduly repetitive.  Such determination shall be in writing and shall state the findings of the Board.

 

e)         In the event that the State Board of Elections determines that a corporation, unincorporated association or organization which has been issued a certificate pursuant to the provisions of paragraph (b) no longer fulfills the requirements of Subsection (a)(1) through (a)(5) and is no longer a bona fide State civic organization, the Board shall notify such corporation, unincorporated association or organization that its certificate is being suspended pending a public hearing on the question of whether the certificate should be revoked.  Such notice shall be in writing, shall specify the reasons for the proposed revocation, and shall notify the corporation, unincorporated association or organization that it has the opportunity to appear at the public hearing and to present evidence and argument why the certificate should not be revoked.  Following the public hearing, the Board shall make its determination whether to revoke the certificate.  Such determination shall be in writing and shall state the findings of the Board.

 

(Source:  Added at 8 Ill. Reg. 21615, effective October 22, 1984)

 

Section 207.60  Chad Removal

 

a)         Chad is that portion of a ballot card which has been dislodged or partly dislodged from the ballot card by a voter when recording a vote.

 

b)         Chad shall be removed from ballot cards prior to their processing and tabulation in election jurisdictions which utilize a ballot card as a means of recording votes at an election.  Election jurisdictions which utilize a mechanical means or device for chad removal as a component of their tabulation equipment shall use such means or device for chad removal.

 

(Source:  Added at 8 Ill. Reg. 24560, effective December 6, 1984)

 

Section 207.70  Post Tabulation Testing

 

a)         The post-tabulation test of electronic voting systems required by Section 24A-9 of the Election Code (Ill. Rev. Stat., 1985, ch. 46, par. 24A-9) shall be performed using the same equipment which was used to perform the actual tabulation of votes.  The term "same equipment" means the actual electronic and mechanical mechanisms and the actual disk, diskette, chip, tape, or other medium upon which the tabulation program is written, which were used in the tabulation of votes.

 

b)         In cases where any component of an electronic voting system has been replaced during tabulation of votes and has been subjected to the tests required by the Election Code when components must be so replaced, the electronic voting system equipment in use for the tabulation of the last ballot tabulated shall be the electronic voting system used for the post tabulation test.

 

c)         This rule shall not apply to jurisdictions where official tabulation of ballots is performed in the precinct, nor shall it apply for five years from the adoption of this rule to election jurisdictions which employ as of the date of adoption of this rule, and were employing as of January 1, 1983, any electronic voting system which, because of its design, is not technically capable of compliance with subsection (a) of this rule, provided that the five-year exemption provided in this subsection of this rule will cease if, within the five-year exemption use calls for exemption, ceases to be used by the jurisdiction.

 

(Source:  Added 11 Ill. Reg. 18660, effective October 30, 1987)

 

Section 207.80  Notation of Straight Party Tickets and of Overvotes and Undervotes by Electronic Voting Systems

 

a)         The precinct return produced by an electronic voting system shall report every voted ballot on which the voter has cast a vote for all candidates of one party and no votes for candidates of any other party or for independent candidates as straight party ticket, and shall report all other voted ballots as split tickets.

 

b)         All ballots not voted shall be reported as blank ballots.

 

c)         For the purpose of subsections (a) and (b) of this Section 207.80, a voted ballot is a ballot card otherwise countable under the Election Code now or as hereafter amended which contains at least one (1) punched voting position.

 

d)         The precinct return used by an electronic voting system shall produce an accurate report of all overvotes and undervotes.

 

e)         For the purpose of subsection (a) of this Section an undervote occurs each time a voter fails or omits to cast a vote for each candidate or proposition for which he is entitled to cast a vote.

 

f)         For the purpose of subsection (d) of this Section an overvote occurs each time a voter casts more votes than he is entitled to cast for an office or a proposition.

 

(Source:  Added 11 Ill. Reg. 18660, effective October 30, 1987)

 

Section 207.90  Reporting of Errors in Vote Tabulation Where Electronic Voting Systems Are In Use.

 

a)         Each election authority shall verbally and in writing report to the State Board of Elections each instance of apparent failure or malfunction of electronic voting system equipment, either hardware or software, which occurs during any election conducted under the Election Code or during any test of electronic voting systems required by the Election Code.

 

b)         The verbal report required by subsection (a) of this Section shall be made within 48 hours after the failure or error is discovered and shall be made to the senior staff member present at the Division of Voting Systems and Standards at the principal office of the State Board of Elections in Springfield, Illinois, or at the permanent branch office of the State Board of Elections in Chicago, Illinois, between the hours of 9:00 a.m. and 4:30 p.m.

 

c)         The written report required by subsection (a) of this Section shall be made to the Director of the Division of Voting Systems and Standards at the permanent office of the State Board of Elections in Springfield, Illinois within 10 days after the discovery of the failure or error by the election authority.  The written report may be in letter form and shall be sufficient if it includes

 

1)         A one or two sentence description of the failure or error;

 

2)         An identification by make and model number of the equipment or program which failed, if any; and

 

3)         The corrective action taken.

 

4)         Additional information concerning the error or failure may be included in the written report by the election authority.

 

d)         The verbal report required by subsection (a) of this Section will be sufficient if it includes a statement that an error or failure has occurred.

 

(Source:  Added at 11 Ill. Reg. 18660, effective October 30, 1987)

 

Section 207.100  Requirements for Operator's Log

 

a)         The operator's log required by Section 24A-13 of the Election Code (Ill. Rev. Stat., 1985, ch. 46, par. 24A-13) shall be kept on and provide the information required by the State Board of Elections form devised for that purpose and incorporated in this Part as Appendix A hereto.

 

b)         The operator's log may be computer-generated so long as it conforms to and provides the information required by this Part and its Appendix A.

 

(Source:  Added at 11 Ill. Reg. 18660, effective October 30, 1987)

 

Section 207.110  Requirements for Voter Information Tapes

 

a)         This rules implements Sections 4-8, 5-7, and 6-35 of the Illinois Election Code.

 

b)         Electronic data processing information containing voter registration information required to be furnished by election authorities to the State Board of Elections ("Board") shall be furnished in the format identified in Appendix B to this Part.  The physical and logical data structure, as well as form, are part of the format.

 

c)         The following information must be furnished for all registered voters:

 

1)         name;

 

2)         residential address;

 

3)         precinct;

 

4)         ward, if the voter's residence is in a ward;

 

5)         township, if the voter's address is in a county under township organization;

 

6)         county;

 

7)         representative district;

 

8)         legislative district; and

 

9)         congressional district.

 

d)         The following information must be furnished for all voters registered after July 1, 1988, and for all registered voters irrespective of the date of registration, if available:

 

1)         age; and

 

2)         sex.

 

e)         Telephone numbers must be furnished for a voter registered after May 1, 1990, and for all registered voters, irrespective of date of registration, if available.

 

f)         Voter affiliation with an established political party, as such party is defined by Section 7-2 of the Election Code, shall, after December 1990, be furnished for all registered voters who affiliate with an established political party and choose that party's ballot at a general primary election or consolidated primary election.  Party affiliation shall be cumulatively reported for a period beginning four years prior to the closing date for the reporting period, to the extent such affiliation data is available.  From December 1990 forward, all election jurisdictions shall maintain voter party affiliation data for a four year period.

 

g)         Election authorities may, but need not, also furnish the registration date, physical impairment indicator, naturalization indicator, social security number, driver's license number, and voting history for elections other than primary elections, for registered voters in the respective jurisdictions.

 

h)         The Board reviews voter registration data submission furnished by election authorities pursuant to the Election Code and this rule for compliance with the statute and rule.  If the submission is compliant with respect to contents and format, the submission will be accepted as of date of receipt by the Board.  If the submission is noncompliant, it will be rejected and returned to the submitting election authority.

 

i)          When a submission of voter registration data is determined to be noncompliant, the Board will notify the submitting election authority by first-class certified mail, return receipt requested.  The Board will identify the reasons for rejection.  Such election authority shall have ten (10) days from the date of receipt of notice of noncompliance, or until the last date allowed by statute for data submission, whichever is later, to furnish a compliant data submission.  An election authority may request, within the same time allowed for furnishing a compliant data submission, an extension of time in which to furnish a compliant submission.  Such request for extension must be in writing, and will be routinely granted for an additional 20 day period.

 

j)          Data submission must be within the times specified by statute.  An election authority which knows that it cannot comply with a statutory data submission deadline because of the absence of key personnel or computer malfunction will be granted an additional 20 days beyond the deadline in which to comply, provided that before the deadline the Board receives the election authority's written request for an extension, citing the grounds for the request.  The Board shall notify each election authority which fails to make data submission within the time prescribed by statute of its failure to make a timely submission.  Such notice shall be in writing, by first-class mail and sent within ten (10) business days after the data submission is due.  The Board will refer to the Illinois Attorney General for compliance enforcement each election authority which has not made a timely and compliant submission within fifteen (15) days after the submission was due, including any extensions.

 

k)         Reimbursement will be made at the rates prescribed by statute only once for each semi-annual reporting period and only for compliant data submission. When multiple submissions are required by a Board determination of noncompliance, the election authority will be reimbursed for only the final and compliant submission.

 

l)          Dissemination of data submissions will be to those authorized by statute to purchase them, at the rate of sixty dollars ($60.00) plus fifteen dollars ($15.00) for each 150,000 voter files or portion of 150,000 voter files, payable in advance.  Each eligible purchaser must, in addition, furnish to the Board blank magnetic tape reels sufficient to transfer the voter registration data requested.  Payment must be made from the funds of the eligible purchasers, and not from the funds of third parties on behalf of the eligible purchaser.  Money orders, cashier's checks, treasurer's checks and other banking instruments purchased by an eligible purchaser for the purpose of funds transmission are deemed to be the funds of the eligible purchaser.

 

(Source:  Added at 15 Ill. Reg. 14427, effective September 27, 1991)

 

Section 207.120  Procedures for Election Night Equipment Failure

 

a)         If a component of an electronic voting system needs to be repaired or replaced during vote tabulation on election night because of a malfunction or failure to operate, or if a sensor of an optical scanning system needs to be adjusted or recalibrated, the election authority shall run the pre-tabulation test required by Section 24A-9 of the Election Code [10 ILCS 5/24A-9] after the item of equipment has been repaired or replaced or the sensor adjusted or recalibrated, as the case may be.  Before resuming vote tabulation the election authority shall retabulate the last precinct successfully tabulated before the failure occurred or the adjustment made.  If the results of retabulation agree with the results produced when the precinct was originally tabulated, the election authority may resume tabulation of results with the precinct which was being tabulated when the failure occurred or the adjustment made.  If the results of the retabulation of the last precinct successfully tabulated do not agree with the results of the original tabulation of that precinct, the election authority shall retabulate successive precincts in reverse order from the precinct which was being tabulated at the time the equipment failure occurred or the adjustment was made until the retabulation for a precinct agrees with the original tabulation for that same precinct.  Tabulation of results shall resume with the precinct immediately following in regular order from the precinct for which retabulation agrees with the original tabulation.

 

b)         If for any reason the pre-tabulation test identified in Section 24A-9 [10 ILCS 5/24A-9] of the Election Code is required to be run again on election night after vote tabulating begins it must run accurately the first time, or tabulation shall not continue.  If it does not run accurately the first time, it may, in the judgment of the election authority, be rerun until it runs accurately but in such case tabulation shall not be resumed until the election authority has determined what caused the test to run inaccurately the first time.  If no cause can be identified the entire electronic voting system must be replaced and successfully tested utilizing the pre-tabulation test before tabulation may be resumed.  In such latter case all precincts must be retabulated using the new system.

 

c)         If the post-tabulation test of the electronic voting system required by Section 24A-9 of the Election Code [10 ILCS 5/24A-9] does not run accurately when it is attempted the election authority shall determine the reason for the failure of the post-tabulation test to run accurately.  If no reason can be determined, or if the reason is determined to be the mechanical or electronic failure of a component of the system, the entire electronic voting system shall be replaced and successfully tested utilizing the pre-tabulation test and the entire jurisdiction retabulated.

 

d)         No fewer than 15 ballots per ballot style shall be required to constitute any pre-test conducted in satisfaction of the test mandated by Section 24A-9 of the Election Code [10 ILCS 5/24A-9].

 

(Source:  Added at 18 Ill. Reg. 14714, effective September 9, 1994)

 

Section 207.130  Testing Voting Systems

 

The State Board of Elections shall, whenever possible, conduct the special tests of voting systems authorized by Section 24A-9 of the Election Code [10 ILCS 5/24A-9] on Board's own equipment at its principal office or its permanent branch office, rather than conduct such tests in the field.

 

a)         To facilitate such testing, each supplier or vendor of electronic vote tabulation systems shall, upon written request by the State Board of Elections, provide to the State Board of Elections a current, working copy of software programs which the supplier or vendor provides to the election authorities whose voter systems are to be tested, together with instructions for the installation and use of such programs.

 

b)         Election authorities whose electronic voting systems are to be tested shall, upon written request from the State Board of Elections, provide on the standard electronic medium, and in the appropriate form for the system which is being tested, all ballot configuration data necessary to conduct a test of the vote tabulation system.  Where such data changes after the election authority's initial submission of data, the election authority shall amend its submission to reflect those changes.

 

(Source:  Added at 18 Ill. Reg. 14714, effective September 9, 1994)

 

Section 207.140  Certification of Signature Imaging Systems

 

a)         A signature imaging system is a system of computer hardware and software which captures, stores and reproduces an image of a signature from an original document.

 

b)         Except for those signature imaging systems in use by election authorities on November 15, 1996, no signature imaging system may be employed by an election authority unless it is first approved by the State Board of Elections (Board) upon the application of the election authority seeking to employ the system.

 

c)         Each election authority applying to the Board for the certification of a signature imaging system shall make its application in writing and shall represent to the Board that the system it seeks to have certified complies with applicable statutes.  Such representation shall be sufficient evidence of compliance for the Board to certify the system.

 

d)         The Board shall, for good cause shown, decertify any system previously certified for use by election authorities.

 

e)         The application, approval, and decertification process shall be in accord with those procedures set out in 26 Ill. Adm. Code 204, Approval of Voting Systems, except that:

 

1)         the election authority shall make the application for certification;

 

2)         signature imaging systems shall not be required to meet the requirements of 26 Ill. Adm. Code 204.40 for interim or final approval, nothing in 26 Ill. Adm. Code 204 to the contrary withstanding;

 

3)         the Board shall accept the representation of the election authority that the system complies with applicable statutes as prima facie evidence that the system does in fact so comply;

 

4)         in the even that the Board determines to test a system in anticipation of decertification, it shall require the election authority to prepare a sample poll list of signature images of voters of the kind intended to be used in the polling place, not to exceed 5% of the precincts in the jurisdiction of the election authority, together with the original documents from which those signature images with the originals; and

 

5)         The Board shall provide not less than thirty (30) days notice to an election authority prior to testing a certified system and shall not decertify a certified system in the thirty (30) days immediately preceding an election.

 

            The Board shall prescribe the form of the application and shall publish and make available to election authorities procedural operation criteria that meet the requirements of applicable statutes.

 

f)         Signature imaging systems which are in actual use or under lease or purchase agreement by election authorities on November 15, 1996 shall be deemed to comply with the requirements of this Section.

 

(Source:  Added at 20 Ill. Reg. 2634, effective February 10, 1997)

 

Section 207.150  Receipt and Dissemination of Absentee Voting Information

 

a)         Sections 19-4 and 20-4 of the Election Code require the election authorities in Illinois to transmit to the State Board of Elections the name, street address, ward or township, and precinct number of every person who:

 

1)         requests an absentee ballot to be voted either in person or by mail;

 

2)         voted early under the provisions of  Article 19A of the Election Code; or

 

3)         voted under the provisions of grace period voting contained in Section 4-50, 5-50 or 6-100 of the Election Code.

 

b)         The transmission shall occur within one business day after the public posting of the information in the office of the election authority and the information shall be transmitted electronically, in a standard format prescribed by the State Board of Elections.

 

c)         For persons who vote at a primary election, the State Board of Elections shall request that, in addition to the information specified in subsection (a), the election authorities transmit the type of ballot requested:  Democrat, Republican, other established political party, or non-partisan.  For all elections in which a voter requests to vote absentee by mail, the request shall include the address to which the absentee ballot is to be sent.

 

d)         Except as provided in subsection (f), the State Board of Elections shall make this information available to State and local political committees registered with the Board on a secure website containing search and download capabilities.  To access this information, committees shall request and obtain an account and password from the Board.  One password shall be issued to the committee by the Board and it shall be valid for the committee as a whole, regardless of how many officers are serving the committee.  Only the chairman or treasurer of the committee, as listed on the committee's most current D-1 Statement of Organization, will be entitled to receive a user ID and password on behalf of the committee.

 

e)         A committee may at any time request that its password issued by the Board be changed or voided entirely.  The Board shall, after determining that the request was made by the current chairman or treasurer of the committee as described in subsection (d), change or void the password in accordance with the committee's request.

 

f)         The State Board of Elections shall not make available to any person or political committee the address to which the applicant's absentee ballot is to be sent, if different from the address required by subsection (a).  The retention of this information by the Board is for internal tracking purposes only.

 

g)         In compliance with the intent of the General Assembly in enacting Sections 19-4 and 20-4 of the Election Code, the State Board of Elections will create a computer program that will keep a record of which political committees access absentee ballot information through the use of their designated account and password, and how frequently this access is initiated by the committee.

 

AGENCY NOTE:  This Section interprets and applies Sections 19-4 and 20-4 of the Election Code [10 ILCS 5/19-4 and 20-4].

 

(Source:  Added at 30 Ill. Reg. 16076, effective September 30, 2006)

 

Section 207.160  Attendance of Members at Board Meetings other than by Physical Presence

 

Pursuant to the Open Meetings Act [5 ILCS 120], a quorum of Members of the Board must be physically present at the public and accessible location of any meeting of the Board and public notice must be given of such meeting.  If a quorum of the Members of the Board is physically present, other Members of the Board may attend the meeting by participating in a video or audio conference, provided that:

 

a)         The Member is prevented from physically attending the meeting by reason of:

 

1)         personal illness or disability;

 

2)         the duties of the Member, in the course of his or her employment or service (either with the State Board of Elections or other employment), prevent the Member from attending the meeting in person; or

 

3)          a family or other emergency; for purposes of this Part, emergency shall be defined as a sudden, generally unexpected occurrence or set of circumstances demanding immediate action.

 

b)         The Member wishing to attend the meeting by participating in a video or audio conference provides advance notice to the recording secretary of the meeting.

 

(Source:  Added at 31 Ill. Reg. 7148, effective May 1, 2007)

 

Section 207.170  Definitions

 

"Board" means the State Board of Elections created by the Code.

 

"Code" means the Election Code [10 ILCS 5].

 

"Contact", as defined in Section 12A-35 of the Code, includes the following means of communication: telephone, electronic mail, facsimile machine and/or United States Postal Service.

 

(Source:  Added at 35 Ill. Reg. 19292, effective November 8, 2011)

 

Section 207.180  Candidate Statement Deadlines

 

a)         The Board shall publish, no later than the 45^th day before a General Election in which a statewide candidate appears on the ballot, an Internet Voters' Guide.

 

b)         Notification shall go out to all candidates who have been certified by the State Board of Elections to appear on the General Election ballot that an Internet Voters' Guide will be published.

 

c)         Notification shall be by telephone, electronic mail, facsimile machine and/or United States Postal Service.

 

d)         The Board will issue the notification not later than five business days after certification.  In the event that an amended certification has been issued by the Board adding a candidate's name to the ballot and the new certification is issued no later than 55 days prior to the General Election, the five business day notice shall be provided to the new candidate as well.  If a previously notified candidate has been removed from the ballot pursuant to an amended certification, that candidate will be notified, within five business days after the issuance of the amended certification, regardless of when the amended certification was issued, that his or her name will not be included in the Guide.

 

e)         No statements or photographs will be accepted for inclusion in the Voters' Guide after 5:00 pm on the 50^th day before the General Election.

 

(Source:  Added at 35 Ill. Reg. 19292, effective November 8, 2011)

 

Section 207.APPENDIX A  Log for Vote Tabulation

 

(Equipment Name and Serial Number)			(Date of Election)
(Equipment Name and Serial Number)
		(Signature of Operator
(Jurisdiction)		(Signature of Election Authority)

 

 

( I )
Pretabulation Test
Begun			Ended
										RUN MORE
							NUMBER			THAN ONCE
PRECINCT			TIME RUN				OF BALLOTS			(YES/NO)			IF YES, EXPLAIN
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
					Post-tabulation text:				Begun			Ended

 

 

(II)
WAS PROGRAM ACCESSED (CHANGED) BETWEEN PUBLIC TEST AND POST TEST?  IF YES, WAS THE PROGRAM ACCESSED IN RESPONSE TO A CONSOLE MESSAGE, WHAT WAS THE CONSOLE MESSAGE AND WHAT WAS THE CHANGE, EXPLAN:
Pretabulation Test Rerun Time:	Begun		Ended

 

 

(III)

USE THIS SECTION TO REPORT REQUIREMENT REPAIRS OR REPLACEMENTS

TIME OF

TIME BACK

MACHINE

SERIAL NUMBER

MALFUNCTION

IN SERVICE

REPLACED

DESCRIPTION OF MALFUNCTION:

PRETABULATION TEST RERUN

TIME:

BEGUN

ENDED

 

(Source:  Amended at 18 Ill. Reg. 14714, effective September 9, 1994)

 

Section 207.APPENDIX B  VIS Format

 

							STATE OF ILLINOIS
							STATE BOARD OF ELECTIONS
							VOTER INFORMATION SYSTEM
							PRESCRIBED FORM
							Technical Data
9 Track Magnetic Tape														No Label
EBCDIC														237 Bytes Per Record
1600 bpi or 6250 bpi														20 Records Per Block
DATA ITEM								A/N	LENGTH			FROM POS.			TO POS.
JURISDICTION CODE								N	3		1			3
VOTER IDENTIFICATION CODE								N	8		4			11
JURISDICTION DATA
	CONGRESSIONAL DISTRICT							N	2		12			13
	LEGISLATIVE DISTRICT							N	2		14			15
	REPRESENTATIVE DISTRICT							N	3		16			18
	TOWNSHIP CODE							A/N	2		19			20
	CITY CODE							A/N	2		21			22
	WARD							N	2		23			24
	PRECINCT							N	4		25			28
VOTER DATA
	REGISTRATION DATE
		MONTH						N	2		29			30
		DAY						N	2		31			32
		YEAR						N	2		33			34
	VOTER NAME
		LAST NAME						A/N	20		35			54
		FIRST NAME						A/N	15		55			69
		MIDDLE NAME						A/N	15		70			84
		NAME SUFFIX						A/N	3		85			87
VOTER ADDRESS
		ADDRESS FORMAT INDICATOR						A/N	1		88			88
		FREE FORM STREET						A/N	38		89			126
		FORMATTED STREET
			HOUSE NUMBER					A/N	5		89			93
			HOUSE FRACTION					A/N	1		94			94
			STREET DIRECTION					A/N	2		95			96
			STREET NAME					A/N	24		97			120
		RURAL ADDRESS
			RURAL ADDR NAME					A/N	16		97			112
			RURAL COORDINATE 1					N	4		113			116
			RURAL COORDINATE 2					N	4		117			120
		APARTMENT LOT BOX
			INDICATOR					A/N	1		121			121
		APARTMENT LOT BOX NUMBER						A/N	5		122			126
CITY								A/N	20		127			146
ZIP CODE								N	9		147			155
SEX CODE								A/N	1		156			156
BIRTH DATE
		MONTH						N	2		157			158
		DAY						N	2		159			160
		CENTURY						N	2		161			162
		YEAR						N	2		163			164
SOCIAL SECURITY NUMBER								N	9		165			173
DRIVERS LICENSE NUMBER								A/N	12		174			185
TELEPHONE NUMBER								N	10		186			195
REGISTRATION TYPE								A/N	1		196			196
PHYSICAL IMPAIRMENT								A/N	1		197			197
		INDICATOR
VOTING HISTORY MATRIX
		ELECTION YEAR				(1)		N	2		198			199
		ELECTION TYPE				(1,1)		A/N	1		200			200
		VOTE INDICATOR				(1,1)		A/N	1		201			201
		ELECTION TYPE				(1,2)		A/N	1		202			202
		VOTE INDICATOR				(1,2)		A/N	1		203			203
		ELECTION TYPE				(1,3)		A/N	1		204			204
		VOTE INDICATOR				(1,3)		A/N	1		205			205
		ELECTION YEAR				(2)		N	2		206			207
		ELECTION TYPE				(2,1)		A/N	1		208			208
		VOTE INDICATOR				(2,1)		A/N	1		209			209
		ELECTION TYPE				(2,2)		A/N	1		210			210
		VOTE INDICATOR				(2,2)		A/N	1		211			211
		ELECTION TYPE				(2,3)		A/N	1		212			212
		VOTE INDICATOR				(2,3)		A/N			213			213
		ELECTION YEAR				(3)		N	2		214			215
		ELECTION TYPE				(3,1)		A/N	1		216			216
		VOTE INDICATOR				(3,1)		A/N	1		217			217
		ELECTIOIN TYPE				(3,2)		A/N	1		218			218
		VOTE INDICATOR				(3,2)		A/N	1		219			219
		ELECTION TYPE				(3,3)		A/N	1		220			220
		VOTE INDICATOR				(3,3)		A/N	1		221			221
		ELECTION YEAR				(4)		N	2		222			223
		ELECTION TYPE				(4,1)		A/N	1		224			224
		VOTE INDICATOR				(4,1)		A/N	1		225			225
		ELECTION TYPE				(4,2)		A/N	1		226			226
		VOTE INDICATOR				(4,2)		A/N	1		227			227
		ELECTION TYPE				(4,3)		A/N	1		228			228
		VOTE INDICATOR				(4,3)		A/N	1		229			229
		ELECTION YEAR				(5)		N	2		230			231
		ELECTION TYPE				(5,1)		A/N	1		232			232
		VOTE INDICATOR				(5,1)		A/N	1		233			233
		ELECTION TYPE				(5,2)		A/N	1		234			234
		VOTE INDICATOR				(5,2)		A/N	1		235			235
		ELECTION TYPE				(5,3)		A/N	1		236			236
		VOTE INDICATOR				(5,3)		A/N	1		237			237

 

(Source:  Amended at 20 Ill. Reg. 2634, effective February 10, 1997)