Section 1350.10  Definitions

 

"Act" means the Illinois Lottery Law [20 ILCS 1605].

 

"Department" or "agency" means the Illinois Department of the Lottery.

 

"Director" means the Director of the Department of the Lottery.

 

"Freedom of Information Act" or "FOIA" means the Illinois Freedom of Information Act [5 ILCS 140].

 

"Lottery" or "State Lottery" means the Lottery established and operated pursuant to the Act.

 

Section 1350.20  Origin and Purpose

 

a)         The Illinois Lottery was originally created as a division of the Illinois Department of Revenue by the 78th General Assembly, with legislation effective July 1, 1974.  By means of subsequent legislation effective July 1, 1986, the 84th General Assembly established the Department of the Lottery as an independent agency under the Governor, which absorbed the functions of the former lottery division of the Department of Revenue.

 

b)         The Department is charged with implementing and regulating a State Lottery within the State of Illinois, the net proceeds of which are deposited to the Common School Fund in the State Treasury.  To fulfill that mission, the Department offers a variety of lottery games designed to provide entertainment value for the citizens of Illinois while maximizing revenues for the benefit of education.

 

Section 1350.110  Office Locations

 

The principal offices of the Department are located at 201 East Madison Street, Springfield, Illinois 62702 and 676 North Saint Clair, Suite 2040, Chicago, Illinois 60611.  There are six regional and district offices located statewide which provide service and support to Lottery retailers and players, as well as a collections office located in Chicago.  The statewide office addresses are as follows:

 

Region 1 and Region 6 10001 Derby Lane Westchester, IL  60154	Region 2 800 Roosevelt Road Building D, Suite 102 Glen Ellyn, IL 60137
Region 3 200 South Wyman Rockford, IL  61101	Region 4, District 8 3327 Mississippi Avenue Cahokia, IL  62206
Region 4, District 9 1702 Broadway, Suite C Mt. Vernon, IL  62864	Region 5 308 Eldorado Road Bloomington, IL  61702
Collections 8616 South Pulaski Chicago, IL  60652

 

(Source:  Amended at 26 Ill. Reg. 12252, effective July 24, 2002)

 

Section 1350.120  Organization Structure

 

The Department is comprised of the Office of the Director, Marketing Division, Finance Division, and Operations Division.  Certain aspects of the Department's operation are additionally overseen by the Lottery Control Board.  The structure and responsibilities of each organizational segment of the Department are as follows:

 

a)         The Office of the Director consists of the Director of the Department; Associate Director; Executive Assistant to the Director in Chicago; Public Information Office; Internal Audit Unit; Legal Unit; Legislative Liaison; Human Resources Section; Creative and Promotions Unit; Sales Section and Retailer Relations Unit.  The Office of the Director also assumes functional responsibility for the Administrative Operations Section.

 

1)         The Director, with the support of the Executive Assistant, oversees all aspects of agency operations.

 

2)         The Associate Director serves as the agency's primary liaison with the Governor's Office of Statewide Performance Review, the Governor's Office of Strategic Planning, and the Comptroller's Service Efforts & Accomplishments Reporting program, for the purpose of ongoing assessment of the agency's function, objectives and performance.

 

3)         The Public Information Office prepares press releases and otherwise disseminates general information to the public regarding the Department's operations and activities.  The office additionally responds to requests for information from the public and the press, with the exception of inquiries made pursuant to the Freedom of Information Act or by members of the General Assembly.

 

4)         The Internal Audit Unit conducts an ongoing review of agency policies and practices to ensure compliance with the Act and rules promulgated pursuant thereto, and adherence to accepted accounting and business standards.

 

5)         The Legal Unit provides legal counsel to the Director, Department personnel and the Lottery Control Board on both policy issues and proposed actions affecting Department operations; coordinates litigation involving the Department, agency administrative hearings, and agency rulemaking; responds to requests for information pursuant to the Freedom of Information Act; and reviews agency contracts and advertising.

 

6)         The Legislative Liaison monitors the status of state and federal legislation impacting the Department, secures sponsorship for legislation developed by the Department, prepares agency position papers regarding pending legislation, and responds to inquiries from members of the General Assembly concerning the Department's operations.

 

7)         The Human Resources Section provides human resource services for the Department, encompassing employee benefits, worker's compensation, labor relations, organizational analysis, equal employment opportunity and affirmative action, and personnel transactions.

 

8)         The Creative and Promotions Unit develops special game and promotion concepts, typically involving the participation of private sector firms, designed to increase sales of Lottery products.

 

9)         The Sales Section administers the sale and distribution of Lottery products through the Department's statewide regional and district offices and through the agency's telemarketing program.  Sales Section staff recruit new Lottery retailers to sell the Department's products, and provide service to thousands of existing Lottery retailers through product orientation, point of sale marketing services and claims assistance.

 

10)         The Retailer Relations Unit plans, directs and coordinates the administration and management of statewide retailer relations and incentive programs; develops new retailer strategies and programs; and analyzes retailer performance in order to identify practices and procedures which could be implemented to maximize retailer performance.

 

11)         The Administrative Operations Section manages real estate leasing, printing, procurement, mail services, supply services, maintenance, and forms design and control; processes on-line game subscriptions; processes Lottery retailer applications; and manages the Department's records retention program.

 

b)         The Marketing Division consists of the Office of the Deputy Director, the On-Line Product Section, the Instant Product Section and the Sales Section.  The Marketing Division collectively manages the development and marketing of all Lottery games and products, working closely with the Department's on-line games provider, instant ticket supplier, advertising and promotion agencies, Creative and Promotions staff, and sales force to maximize product sales.

 

c)         The Finance Division consists of the Office of the Deputy Director, Chief Accountant, Finance & Contracts Section, Ticket Validation Section, Functional Support Section, Return Ticket Control Section and Collections Section.

 

1)         The Office of the Deputy Director administers all financial functions of the Department, including management of the Department's investment portfolio which funds deferred Lottery prizes, development and administration of the agency's budget, payment of prizes, and collection of sales proceeds.

 

2)         The Chief Accountant, with the support of the Finance & Contracts Section, prepares agency financial reports, monitors budgetary compliance, deposits and transfers funds, processes vouchers for prizes or payments, manages accounts receivable, processes payroll, files liens for past-due amounts, prepares and processes agency contracts, and manages the agency's petty cash fund.

 

3)         The Ticket Validation Section verifies prize claims submitted for payment through the Department's central office, initiates prize payment to verified Lottery winners, coordinates payment of prizes through the Department's statewide checkwriting centers, processes certain requests for credit from Lottery retailers, and conducts special drawings.

 

4)         The Functional Support Section prepares and maintains the Department's personal services budget, manages the Department's vehicle fleet and coordinates agency needs with the Department of Central Management Services motor pool, provides agency-wide staffing support for special projects, and is responsible for agency property control.

 

5)         The Return Ticket Control Section receives and audits instant tickets returned by Lottery retailers, processes Lottery retailer stolen ticket claims, receives and conducts spot audits of retailer settlements, and audits promotional coupons for credit to retailers.

 

6)         The Collections Office manages the collection of overdue monies from Lottery retailers and doubles as a checkwriting center.

 

d)         The Operations Division consists of the Office of the Deputy Director, Security and Warehouse Operations Section and Information Resource Services Section.

 

1)         The Office of the Deputy Director manages the internal security, warehouse operations and data processing functions of the Department, and coordinates activities with the Illinois State Police, such as investigations of ticket alterations and background checks of Lottery retailers. The Office of the Deputy Director further oversees the day to day activities of the Administrative Operations Section.

 

2)         The Security and Warehouse Operations Section provides building security and manages the warehouse at Lottery Central.  Warehouse operations include instant ticket inventory receipt and transfer; promotional material receipt and distribution; surplus property storage; and transportation of agency property and supplies between Lottery Central and agency satellite offices.

 

3)         The Information Resource Services Section manages the data processing and telecommunications functions for the agency, including system design and programming services for both mainframe and personal computers; procurement of voice, data and radio communications systems and services; and data entry and control.

 

e)         The Lottery Control Board is a five (5) member advisory board appointed by the Governor which meets at least quarterly.  It designates hearing officers and reviews hearing officer recommendations upon appeal, reports to the Governor and other officials any matters necessitating immediate change to the Act or to the Department's rules, makes recommendations to the Director regarding the functions and operations of the Department, and reviews proposed advertising to ensure compliance with established advertising policy.

 

f)         A functional organization chart appears in Appendix A of this Part.

 

(Source:  Amended at 26 Ill. Reg. 12252, effective July 24, 2002)

 

Section 1350.210  Rulemaking Procedure

 

a)         Suggestions for rules governing the operation of the Department may be made by any member of the Lottery Control Board, Department personnel, or a member of the general public.  Such suggestions shall be in writing and submitted to the Department's Legal Unit in Springfield.

 

b)         Suggested modifications or additions to the rules will be reviewed by the General Counsel and, if found to have merit, will be incorporated into the Department's Regulatory Agenda.  Proposed rules will be drafted by legal staff based upon the Regulatory Agenda, and submitted for review by affected office managers, Deputy Directors and the Director.

 

c)         Approved modifications or additions to the rules will be promulgated as provided in the Act and in Article 5 of the Illinois Administrative Procedure Act [5 ILCS 100].

 

Section 1350.310  Form of Requests for Information

 

a)         Requests for general information concerning the Department's operations may be submitted orally, in person, or in writing to:

 

Illinois Lottery

Public Information Office

201 East Madison Street

Springfield, Illinois 62702

217/524-5157

 

b)         Requests for information pursuant to the Freedom of Information Act must be submitted in writing to:

 

Illinois Lottery

Freedom of Information Officer

201 East Madison Street

Springfield, Illinois 62702

 

c)         Requests for information pursuant to the Freedom of Information Act must specify that they are submitted pursuant to the FOIA, and must indicate the purpose for which the records are requested in order for the Department to determine if release of the requested records would constitute an unwarranted invasion of privacy or otherwise be contrary to the FOIA and whether a waiver or reduction of fees is appropriate.

 

d)         Requests for the agency's standard computer reports require submission of a "Request for Agency Report(s)" form and payment of specified fees.  The form may be obtained from the Department's Public Information Office.

 

(Source:  Amended at 26 Ill. Reg. 12252, effective July 24, 2002)

 

Section 1350.320  Disclosure of Information

 

Records of the Department shall be considered public information unless exempt from disclosure pursuant to Section 12 of the Act or Section 3 or 7 of the FOIA.

 

Section 1350.330  Fees for Information

 

a)         The Department will furnish, with no copying charge assessed, copies of the Department's adopted rules (General Rules, Hearing Rules, Internal Rules and Americans with Disabilities Act Grievance Procedure); instant and on-line game rules; promotion rules; a brief description of the Department, including its purpose, structure, office locations, budget, advisory board membership, procedure for requesting information, and record reproduction fees; a list of the categories of records maintained by the Department (Section 4 of the FOIA); and information printed by the Department expressly for public dissemination, such as the history of the Lottery, lists of prior winning numbers and agency brochures.  Requestors may, however, be asked to furnish a self-addressed stamped envelope to receive these items by mail.

 

b)         Fees for reproduction of other records of the Department will be assessed in accordance with Section 6(a) of the FOIA and a schedule of fees will be available in each of the Department's administrative and regional offices as required by Section 4 of the FOIA.  Fees must be received prior to release of the records, and if fees are not received by the Department within 60 days of notification of the amount due, the request shall be considered withdrawn.  Payment of fees shall be by check or money order payable to the Department of the Lottery. If the requestor is unwilling or unable to pick up the requested records at one of the Department's administrative or regional offices, the requestor shall bear mailing or shipping costs.

 

c)         Fees assessed for reproduction of records may be reduced or waived if the requestor satisfies the criteria set forth in Section 6(b) of the FOIA.

 

Section 1350.APPENDIX A  Organization Chart

 

 

 

(Source:  Amended at 26 Ill. Reg. 12252, effective July 24, 2002)