TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.100 SUMMARY AND PURPOSE
Section 601.100 Summary and
Purpose
a) These rules are established to implement the provisions of The
Freedom of Information Act (Ill. Rev. Stat. 1991, ch. 116, pars. 201 et seq.)
[5 ILCS 140/1 et seq.]. The purpose of these rules is to support the policy of
providing public access to the public records in the possession of the Office
of the Auditor General while, at the same time, protecting legitimate privacy
interests and maintaining administrative efficiency. To this end, the Auditor
General's Regulation on Maintenance of Information, 74 Ill. Adm. Code 420:
Subpart G, is incorporated herein by reference.
b) These rules create a procedure by which the public may request
and obtain public records. Therefore, they are being filed as internal rules
in accordance with Section 5-15 of the Illinois Administrative Procedure Act
(Ill. Rev. Stat. 1991, ch. 127, par. 1005-15) [5 ILCS 100/5-15].
(Source: Amended at 18 Ill. Reg. 7739, effective May 9, 1994)
 | TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.110 DEFINITIONS
Section 601.110 Definitions
Terms used in this Part shall
have the same meaning as in the Freedom of Information Act.
"FOIA" means the Freedom of Information Act [5 ILCS
140].
"Freedom of Information Officer" or "FOI
Officer" means an individual or individuals responsible for receiving and
responding to requests for public records.
"OAG" means Office of the Auditor General.
"Requester" means a person who submits a request
for public records in accordance with this Part.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
SUBPART B: PROCEDURES FOR REQUESTING PUBLIC RECORDS
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.200 PERSON TO WHOM REQUESTS ARE SUBMITTED
Section 601.200 Person to
Whom Requests are Submitted
Requests for public records
shall be submitted to the Freedom of Information Officer of the Office of the
Auditor General. Requests for public records may be submitted by mail, e-mail,
hand delivery or facsimile, directed to the FOI Officer, as follows:
FOI Officer
Office of the Auditor General
Iles Park Plaza
740 East Ash
Springfield, Illinois 62703-3154
(217)782-6046 (phone)
(888)261-2887 (TTY)
(217)785-8222 (facsimile)
oag.auditor@illinois.gov
(Source: Amended at 42 Ill.
Reg. 16032, effective August 1, 2018)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.210 FORM AND CONTENT OF REQUESTS
Section 601.210 Form and
Content of Requests
a) Requests must be made in accordance with FOIA.
b) The requester shall provide the following information in a
request for public records:
1) A description of the public records sought, being as specific
as possible;
2) Whether the request is for inspection of public records,
copies of public records, or both; and
3) Whether the public record is being obtained for a commercial
purpose.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
SUBPART C: PROCEDURES FOR RESPONSE TO REQUESTS FOR PUBLIC RECORDS
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.300 TIME FOR RESPONSE
Section 601.300 Time for
Response
a) OAG shall respond to a written request for public records
within five business days after the receipt of the request.
b) OAG may give notice of an extension of time to respond not
exceeding an additional five business days. An extension is allowable if
written notice is provided within the original time limit for the reasons
provided in Section 3(e) of FOIA. The notice of extension shall state the
reasons why the extension is necessary and the date by which the response will
be forthcoming.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.310 TYPES OF RESPONSES
Section 601.310 Types of
Responses
a) Upon approval of a request for public records, OAG may either
make available the materials, give notice that the material shall be made
available upon payment of allowable costs, or give notice of the time and place
for inspection of records.
b) A denial of a request for public records shall be made in
writing. It shall state the reasons for the denial, including a detailed
factual basis for the application of any exemption claimed, and the names and
titles or positions of individuals responsible for the decision. It shall also
give notice of the requester's right to review by the Public Access Counselor
established in the Office of the Attorney General and the requester's right to
judicial review under Section 11 of FOIA.
c) Failure to respond to a written request within five business
days after receipt will be considered by the requester a denial of the request.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
SUBPART D: PROCEDURES FOR APPEAL OF A DENIAL
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.400 APPEAL OF A DENIAL (REPEALED)
Section 601.400 Appeal of a
Denial (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.410 AUDITOR GENERAL'S RESPONSE TO APPEAL (REPEALED)
Section 601.410 Auditor
General's Response to Appeal (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
SUBPART E: PROCEDURES FOR PROVIDING PUBLIC RECORDS TO REQUESTERS
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.500 INSPECTION OF RECORDS
Section 601.500 Inspection
of Records
a) The inspection of records shall normally occur at the office
of the Freedom of Information Officer during usual working hours (8:30-4:30
M-F). Either OAG or the requester may request that inspection take place in
another location, but OAG may deny a requester's request if inconvenient to the
production of records.
b) Documents the requester wishes to have copied shall be
segregated during the course of the inspection. Generally, all copying shall
be done by employees of the Office of the Auditor General.
c) An OAG employee may be present throughout the inspection. A
requester may be prohibited from bringing bags, brief cases or other containers
into the inspection room.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.510 COPIES OF PUBLIC RECORDS
Section 601.510 Copies of
Public Records
a) Copies of public records not exempt from disclosure under FOIA
will be provided unless the requester makes arrangements to personally inspect
the public records as provided in Section 601.500. The first 50 pages are
provided free of charge. The OAG reserves the right to charge fees to
reimburse its actual cost for reproducing public records exceeding 50 pages, as
allowed by FOIA.
b) If the OAG incurs extraordinary shipping expenses for sending
copies of public records to the requester, the OAG reserves the right to seek
reimbursement of those actual shipping expenses from the requester.
c) Charges may be waived or reduced in any case in which the FOI
Officer determines that the waiver serves the public interest.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.520 MATERIALS IMMEDIATELY AVAILABLE
Section 601.520 Materials Immediately
Available
Detailed information about the
OAG is publicly and immediately available at the OAG web site:
www.auditor.illinois.gov. The OAG web site provides a description of the OAG's
mission and responsibilities, organizational structure, categories of public
records, and the process for obtaining public records. Public records
immediately available on the web site include audit reports issued by the OAG,
the OAG's quarterly and annual reports, audit advisories, and Legislative
Travel Control Board meeting minutes and policies.
(Source: Amended at 34 Ill.
Reg. 11459, effective August 13, 2010)
Section 601.APPENDIX A Request for Public Records (Repealed)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX A REQUEST FOR PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX A Request
for Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX B FEE SCHEDULE FOR DUPLICATION AND CERTIFICATION OF PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX B Fee
Schedule for Duplication and Certification of Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX C APPROVAL OF REQUEST FOR PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX C Approval
of Request for Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX D DENIAL OF REQUEST FOR PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX D Denial
of Request for Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX E PARTIAL APPROVAL OF REQUEST FOR PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX E Partial
Approval of Request for Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX F DEFERRAL OF RESPONSE TO REQUEST FOR PUBLIC RECORDS (REPEALED)
Section 601.APPENDIX F Deferral
of Response to Request for Public Records (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
| TITLE 2: GOVERNMENTAL ORGANIZATION
SUBTITLE C: CONSTITUTIONAL OFFICERS
CHAPTER V: AUDITOR GENERAL
PART 601
FREEDOM OF INFORMATION
SECTION 601.APPENDIX G FOIA APPEAL/AUDITOR GENERAL'S RESPONSE (REPEALED)
Section 601.APPENDIX G FOIA
Appeal/Auditor General's Response (Repealed)
(Source: Repealed at 34 Ill.
Reg. 11459, effective August 13, 2010)
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